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This document proposes a generic structure for the ID Photo files which takes in account both the questions of the storage of the photograph and its management, in terms of security and transaction speed.
As an ID photograph can be considered as a personal data, the question of privacy data protection is dealt. The required level of protection depends on the regulations of each countries. Therefore, these specifications aims at answering the requirements of the most severe administrations.
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Confidential documents : Diffusion of the document is strictly restricted to the individually authorised persons. The original recipient is fully responsible for its re-transmission, which may only concern people involved in the project, on a need-to-know basis. These persons must not reproduce or transmit the document again without prior authorisation from the original recipient. It must be stored in a secure place, or encrypted (for electronic documents whose access is not secure). It can only be exchanged in a sealed envelope, or in encrypted form (if electronic version). Therefore, it is stored encrypted on the Calypso File Repository. Access can be requested by completing the application form for registration and completing the subsequent NDA.